In May 2014 LTHT made a commitment to implement Oracle R12 Procurement, Accounts Payable, General Ledger and Accounts Receivable. In addition to this, NEP agreed to work with partner organisations and LTHT to provide bespoke Hyperion and OBI solutions which were consistent with their existing configuration and meant there would be consistency of reporting to budget holders. LTHT had been using a Version 1 scanning solution with Workflow to send supplier invoices for approval; they replaced that with NEP’s Genisys solution. To enable LTHT to continue to use GHX and Powergate a new interface into Oracle was developed as part of the total package. The implementation, which also meant migration to a 3rd party provider for the first time, was therefore large and complex. It required significant development work on the part of NEP and its partner organisations.
A ‘go live’ target was set for 1 October 2014.
Due to the nature of the task there were inevitable difficulties and challenges to overcome throughout the implementation process.
LTHT and the NEP Project Management Team worked hard to ensure that the implementation process ran as smoothly as possible and any issues resolved quickly – “By mid-summer of 2014 a very good, strong partnership was forged. There were weekly meetings of the project team, including NEP representation which helped bring issues into focus and promote their rapid resolution. Any initial apprehensions were replaced by a strong sense of team spirit with everyone working together to get things done. We went live on 1 November 2014, 6 months after committing to the NEP Solution” and throughout the implementation we maintained “business as usual”.